Location: Westfield, IN
Department: Finance / Supply Chain
Reports To: Supply Chain Manager (in St Paul)
FLSA Status: Non-Exempt / Hourly

Position Summary

The Purchasing Specialist supports DuraMark's Supply Chain function by managing routine purchasing and replenishment activities, with primary responsibility for Production Supplies, Office and Workplace Supplies, and other day-to-day purchasing needs.

Based in the Westfield facility, this position works closely across all locations with the Supply Chain Manager, Buyer, Operations, Inventory Management, Finance, and other internal teams to ensure needed products and supplies are available when required while managing cost and inventory levels.

The Purchasing Specialist will also be cross-trained to provide backup and replenishment support for Raw Materials and Outsourced Products. The Buyer and Supply Chain Manager retain primary responsibility for supplier strategy, supplier relationships, and sourcing decisions for these categories.

Key Responsibilities

Purchasing & Replenishment

• Manage purchasing and replenishment of Production Supplies, Office and Workplace Supplies, and other assigned purchasing categories at both sites.
• Maintain appropriate stocking levels based on usage and business needs while avoiding unnecessary inventory, waste, or expense.
• Create and maintain purchase orders and monitor open orders to ensure timely delivery.
• Compare price, quantity, usage, inventory, and business need when making routine purchasing decisions.
• Identify opportunities to consolidate purchases, improve pricing, reduce spending, or improve efficiency.
• Communicate shortages, supplier delays, significant price changes, or other purchasing concerns.
• Resolve routine pricing, quantity, delivery, receiving, and invoice discrepancies.
• Support budget tracking and provide purchasing and spending information as requested.

Office, Workplace & Vending Supplies

• Manage Office and Workplace Supply purchasing and replenishment for both DuraMark facilities.
• Manage purchasing, stocking, and replenishment of vending products for the Westfield facility.
• Monitor usage and adjust stocking levels and purchasing frequency to maintain availability while minimizing excess inventory and waste.
• Receive, organize, and stock supplies and vending products as needed.
• Maintain organized supply and vending storage areas.

Backup Purchasing Support

• Serve as a cross-trained backup for Raw Material and Outsourced Product purchasing and replenishment activities as needed.
• Support routine reorders using established Kanban, Min/Max, supplier, pricing, and replenishment parameters.
• Place and maintain purchase orders, monitor delivery dates, and expedite products when providing backup coverage.
• Coordinate with the Buyer and Supply Chain Manager and escalate supplier, pricing, sourcing, or other issues requiring additional review.
• Maintain sufficient familiarity with key purchasing categories and processes to provide reliable coverage during absences, workload peaks, or other business needs.

Purchasing Systems & Inventory Support

• Maintain accurate and timely purchasing information within NetSuite for assigned responsibilities, including purchase orders, quantities, pricing, expected delivery dates, and order status.
• Support the accuracy of supplier, purchasing, and replenishment information and communicate or correct identified data issues.
• Use purchasing history, usage, inventory levels, and system data to support routine purchasing decisions.
• Partner with Operations, Inventory Management, the Buyer, and Supply Chain Manager to support material availability and inventory accuracy.
• Assist with cycle counting, inventory discrepancies, and other inventory-related activities as needed.
• Maintain organized purchasing records and follow established purchasing processes, controls, and approval requirements.

Cross-Functional Support & Continuous Improvement

• Build productive working relationships with internal teams and assigned suppliers.
• Support resolution of purchasing, receiving, inventory, supplier, and invoice issues.
• Identify and recommend opportunities to improve purchasing cost, efficiency, inventory levels, or processes.
• Support consistent and scalable Supply Chain practices across DuraMark.
• Perform other purchasing and supply-chain-related duties as needed to support the business.

Other Duties as Assigned

• This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change based on business needs. Nothing in this job description alters the at-will employment relationship or creates an employment contract.

Qualifications

• 2+ years of experience in purchasing, procurement, inventory, materials, supply chain, or a related role preferred.
• Experience in a manufacturing environment preferred.
• Experience with ERP/MRP systems preferred; NetSuite experience is a plus.
• Familiarity with replenishment methods such as Kanban, Min/Max, or usage-based replenishment preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong cost awareness and ability to make practical purchasing decisions based on price, quantity, usage, inventory, and business need.
• Comfortable working with purchasing, inventory, supplier, and cost data.
• Strong Excel and Microsoft Office skills.
• Strong communication, follow-through, and problem-solving skills.
• Ability to work independently while contributing effectively as part of a cross-functional and multi-location team.
• Willingness to learn other purchasing functions and provide backup coverage within the Supply Chain function.

Key Measures of Success

Success in this role will be measured by the Purchasing Specialist's ability to:

• Maintain appropriate availability of assigned supplies and products while effectively managing cost, inventory levels, and waste.
• Execute accurate and timely purchasing activities and maintain accurate purchase order data within NetSuite.
• Maintain a manageable level of late or past-due purchase orders within assigned areas.
• Provide reliable backup and replenishment support for Raw Materials and Outsourced Products.
• Proactively communicate and help resolve shortages, supplier delays, purchasing discrepancies, and significant cost changes.
• Identify opportunities to improve purchasing value, efficiency, and inventory management.
• Follow established purchasing processes, controls, and approval requirements.

Physical Requirements & Work Environment

• Ability to perform work requiring regular computer use and movement throughout office, breakroom, storage, and production areas.
• Ability to regularly receive, unpack, organize, stock, and move office, workplace, and vending supplies.
• Ability to occasionally lift and carry materials and supplies weighing up to 30 pounds.
• Ability to bend, reach, and stock shelves, storage areas, and vending machines as needed.
• This position may work in or around a manufacturing environment and may require the use of appropriate personal protective equipment (PPE).
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Authorization & Sponsorship

Candidates must be legally authorized to work in the United States. DuraMark does not provide employment visa sponsorship now or in the future.

E-Verify

DuraMark participates in E-Verify and uses information from Form I-9 to confirm employment authorization in accordance with federal law.

Equal Employment Opportunity

DuraMark is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. DuraMark provides reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs and practices as required by law.